PLEASE NOTE: Lexington Historical Society's Archives and Collections will be closed through Fall 2019 as we prepare to move to our new archives and research center. We cannot accept any research or reproduction requests during this time. Thank you for your understanding.
ARCHIVAL PROCEDURES
Researchers should familiarize themselves with these regulations prior to visiting the Archives.
1. Researchers are required to complete a check-in process with the Archives staff upon each visit, including presenting a valid photo ID.
2. No personal belongings such as large bags or coats are allowed in the archives reading room. Researchers may leave their belongings in the Archives office or other designated area for the duration of their visit.
3. Notes may be taken using a personal computer, phone, or paper and pencil. The use of pens is forbidden in the Archives reading room.
4. No food or drink is allowed in the Archives reading room and hands must be clean and dry before handling archival materials.
5. Archival items may be photographed using a personal camera or cellphone, without the use of a flash, at no charge.
6. Photocopies of archival items may be requested and are subject to a fee. Digital reproductions of items must be requested through the use of our Image Reproduction Form. Reproduction requests may be denied due to the status or condition of the material. Please see our Archival Research and Reproduction Fees schedule for more information.
7. Storage areas will be closed to researchers, and staff will retrieve requested items and deliver them to the researcher in the Archives reading room.
8. Researchers are allowed to call one box of material at a time. It is requested that researchers open only one folder at a time, and ensure that the order of material is maintained within each folder and box.
9. All archival materials must be viewed flat on the table. Do not make marks on any materials or affix extraneous items to any pages. No objects should be placed on top of any archival materials. Please report any concerns or damages regarding materials to Archives staff immediately.
10. Any permissions granted by the Lexington Historical Society are for a one-time use only. All reproductions copyright Lexington Historical Society unless otherwise noted in writing. Lexington Historical Society should receive a credit line in all publications. Use of preferred citation for each collection is expected.
1. Researchers are required to complete a check-in process with the Archives staff upon each visit, including presenting a valid photo ID.
2. No personal belongings such as large bags or coats are allowed in the archives reading room. Researchers may leave their belongings in the Archives office or other designated area for the duration of their visit.
3. Notes may be taken using a personal computer, phone, or paper and pencil. The use of pens is forbidden in the Archives reading room.
4. No food or drink is allowed in the Archives reading room and hands must be clean and dry before handling archival materials.
5. Archival items may be photographed using a personal camera or cellphone, without the use of a flash, at no charge.
6. Photocopies of archival items may be requested and are subject to a fee. Digital reproductions of items must be requested through the use of our Image Reproduction Form. Reproduction requests may be denied due to the status or condition of the material. Please see our Archival Research and Reproduction Fees schedule for more information.
7. Storage areas will be closed to researchers, and staff will retrieve requested items and deliver them to the researcher in the Archives reading room.
8. Researchers are allowed to call one box of material at a time. It is requested that researchers open only one folder at a time, and ensure that the order of material is maintained within each folder and box.
9. All archival materials must be viewed flat on the table. Do not make marks on any materials or affix extraneous items to any pages. No objects should be placed on top of any archival materials. Please report any concerns or damages regarding materials to Archives staff immediately.
10. Any permissions granted by the Lexington Historical Society are for a one-time use only. All reproductions copyright Lexington Historical Society unless otherwise noted in writing. Lexington Historical Society should receive a credit line in all publications. Use of preferred citation for each collection is expected.
A PDF of the Archival Procedures & Rules for Publication can be downloaded below:
| Archival Procedures |